How To Secure Your Video Conference

The covid security measures have led many firms to move to work environments that adhere to social-distancing standards. Meetings on the web have taken over the majority of the daily meetings required in companies. They tend to be conducted via chat rooms, video conferencing, and conference calls. I’d like to briefly talk about 13 security measures companies should follow to ensure their security in these new and every day — situations.

Camera View

Anyone participating in a video conference must eliminate any unwanted items out of the camera’s view. The things that aren’t needed could provide valuable or private information. Make an effort to position your camera so that no one except you and your body is visible to the camera. Video conferencing software typically can turn off the camera’s video recording or remove the background.

No Interruptions

Video conference sessions must be scheduled so that there are no interruptions. Anyone who enters the room could disrupt the flow of the meeting or may begin to discuss private information that could harm your business. Also, it would help if you kept your software for video conferences in a secluded area; you could be the source of interruption.

Controlled Access

The access to teleconferencing sessions should be restricted to ensure that only authorized users can join the conference. The software you choose to use should provide security that is based on the domain. This will ensure that intended participants join through permission/login/invitation only. This will ensure that no one else has access to sensitive information.

Password Protection

Meetings should be secured with passwords, and passwords should not be divulged by embedding them in a conference link. Arrangements should be scheduled to start at a particular time, with timeouts for inactivity set in place to prevent the video call from being open.

Two-Factor Authentication

For further classified sessions, I recommend using two-factor authentication to allow participants to attend the meeting. This is not just a way to protect your gathering from access by unauthorized persons; however, it also assures participants that you’re following the appropriate security measures to conduct the security of a classified meeting.

Waiting Room

In meetings that have many people, the idea of a waiting room must be put into place. Participants already verified can act as verifiers for the new participants. Many outside organizations permit participants to join an event without confirmation via audio or video. The person who is hosting the meeting must have a list of the attendees available.

Encrypting Data Transmission

A significant vulnerability in videoconferencing sessions is related to the transfer of information, which has to travel through public areas. End-to-end encryption starting from the source up to the destination provides the solution. The software used for conferences must have security options for encryption.

Restricting File Transfers

File transfers may be blocked entirely or restricted to certain types of files. Transfers of .exe files are to be prevented.

Using A VPN

In remote-work scenarios, the participants may be participating in the meeting via an untrusted, public network. Thus, using the virtual private network (VPN) is highly recommended to protect against man-in-the-middle attacks.

Screen Sharing

Screen sharing should be allowed for administrators or attendees who have been predetermined. While sharing the screen, you must be wary of any unnecessary elements displayed as they could expose confidential information to those attending. It is recommended that only one app’s windows should be displayed instead of the entire desktop.

Freeware Applications

One should be cautious of freeware apps for video conferences. There is a chance that the application is collecting information as part of its policies.

Security Configurations

Make sure you review the security recommendations for your video software for conferencing. Certain businesses may require security-conscious video conferencing solutions than others.

Terminating The Session

It is essential to end the video conferencing session properly and log out once the session is over. Avoid the error of thinking that the meeting is finished, leaving the session, and closing the videoconferencing program to ensure that the session has been ended.

How Important Is This?

Do you need this? Yes! Your company should consider securing your virtual meetings with utmost care. If you don’t take these basic steps could result in losing your clients, contracts, or even your company. Do not just tell your employees to adhere to the guidelines; include this security measure in your existing security policies.

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Samatha Vale
Samatha a senior writer for HC's entertainment team. She is an entreprenuer, mother and an excellent writer. She's also an avid reader, music enthusiast and all around inquisitive person - which is just a nice way of saying she's nosy.

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